Information for Suppliers
As a potential supplier, we invite you to learn about fostering a business relationship with Western Kentucky University (WKU). Price Contracts established with WKU are created when it is determined there is a continuing need for certain types of products or services. These contracts are usually established after issuing a formal Invitation to Bid or Request for Proposal (RFP). As a first step, we invite you visit the WKU Online Planroom to register, set up a profile, explore our open bids and download related documents.
As a state agency, Western Kentucky University may use the contracts established by the Commonwealth of Kentucky, Kentucky Educational Purchasing Cooperative, certain Group Purchasing Organizations, GSA, and other State Universities. It is the policy of the Supply Chain Management department to purchase from contract vendors when products, quality prices are consistent with the specifications supplied by the requesting department. Purchasing through contracts eliminates the need to solicit bids or quotations.
WKU encourages competition among vendors in providing goods and services to the university, thereby assuring that the mix of quality, service and price best matches the stated needs of WKU’s programs and activities. As part of this process, we encourage the inclusion of small business; minority-owned businesses, and women-led business enterprises wherever possible.
If you are a supplier looking to obtain information on the status of a payment, obtaining payment forms, adding or updating supplier information/tax forms or other related information, please contact us.
Single-Use Accounts (SUA)
Western Kentucky University is pleased to partner with JP Morgan to participate in the Single Use Account (SUA) virtual card payment program.
What is SUA?
Single Use Account (SUA) is an electronic payables solution that delivers the benefits of check and ACH payment processing for the end user, while enhancing efficiencies and increasing securities offered through credit card payments.
For questions regarding the program, contact Emily Hollen, Supply Chain Specialist.
Additional information and benefits of SUA can be found here.
Sales Tax Exemptions on Purchases
For employees who purchase goods and services on behalf of Western Kentucky University, it is expected that all retailers and suppliers will request a completed Tax-Exempt Certificate in order for the university to avoid paying a sales or use tax. Information required on the Tax-Exempt Certificate will include the name of the tax-exempt entity; date of purchase; and a university taxpayer identification number.
For more information regarding tax exempt purchases, click here.
Additional Information for Suppliers
Commercial Parking Permits are available for vendors and contractors under contract with the University. More information can be found in the Commercial Parking Brochure.