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Procurement Card Program

Procurement Card Program


Procurement Card Program

The purpose of the Western Kentucky University Procurement Card Program is to establish a more efficient, cost-effective method for purchasing and paying for small dollar value transactions.  The procurement card is a tool that reduces transaction costs, facilitates timely acquisition of materials and supplies, automates data flow for accounting purposes, and offers flexible control to help ensure proper usage.  The Program is designed to replace most purchases and payments including petty cash, payment authorizations and purchase order requisitions.

With this efficiency and flexibility, card holders, card holder supervisors and record keepers must be familiar and comply with the Procurement Card Policy.  Failure to follow guidelines and procedures provided in this fiscal policy will lead to termination of purchasing privileges and possible disciplinary actions.

The continued success of the procurement card program depends upon the appropriate use of the card and strict compliance with fiscal policies.


Services

  • Administer procurement cards on campus
  • Audit and monitor transactions
  • Train departments on procurement card procedures and policies

Frequently Used Forms

Procurement Card Application

Personal Use Reimbursement Form

Missing Receipt Form

Temporary Account Maintenance Request

Food Request Form

 

Additional Resources

Defining Procurement Card Misuse

Procurement Card Do's and Don'ts

Guide for Record Keepers

 

*Additional forms can be found under Division of Strategy, Operations and Finance - Forms

 
Supply Chain Management
Procurement Card Program
1906 College Heights Blvd., #11099
Service Supply Building
Bowling Green, KY  42101-1099
270-745-4260
 
Contact the Procurement Card Office for training information: 
pcard.admin@wku.edu

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 Last Modified 9/12/19