Registering with the Student Accessibility Resource Center (SARC)
Here's how to register:
Step 1: Complete the Request Form
Please, complete the following form to request accommodations/services from the SARC:
https://cm.maxient.com/reportingform.php?WesternKentuckyUniv&layout_id=13 Open in New Window
If you are unsure of the accommodations you need, feel free to put "meet with staff" in the field asking about accommodations and services. To meet with the staff, please contact the SARC at 270-745-5004 or firstname.lastname@example.org.
If you are registered with the SARC and needing to alter your accommodation plan, please contact our office. We may need additional documentation when reviewing these requests.
Step 2: Submit Documentation
We will need documentation from a licensed care provider. We provide this Verification Form (PDF), to be completed by your care provider, which can be used as documentation. Students
requesting housing accommodations are asked to have the Verification Form completed by a licensed professional.
If you have a digital copy of your documentation, you can upload it at the end of the request form. Otherwise, you can submit it at a later time to the SARC by email, mail, or hand-delivery. More documentation guidelines can be found below.
Next, the SARC Staff will review your request.
Once the request has been reviewed and approved by the SARC, the student will be provided with a Faculty Notification Letter (FNL).
Students can refer to this page with more information for current students, such as Faculty Notification Letters, testing services, note-taking services, and more.
More Information for Registering Students
The SARC coordinates services for qualified students with permanent disabilities in order to provide equal access to WKU’s programs and resources. Before the SARC is able to initiate accommodations for a student with a disability, that student must self-identify as an individual with a disability and fully complete the intake process.
According to section 504 of the Rehabilitation Act of 1973 and Americans with Disabilities Act of 1990, an individual is considered disabled when 1) a physical or mental impairment substantially limits one or more major life activities; or 2) has a record of such impairment; or 3) is regarded as having such impairment.
Students requesting reasonable accommodations or services from the SARC must register with the office and provide documenting paperwork to verify eligibility according to Section 504 of Rehabilitation Act of 1973, Americans with Disabilities Act of 1990, and the SARC’s guidelines.
Students must be diagnosed by a licensed medical professional. Depending on the disability, that professional may be a private psychologist, psychiatrist, primary care physician, or specialist.
If you are recipient of Vocational Rehabilitation (VR), contact the VR counselor for evaluation resources.
Students may also contact Dr. Rick Grieve at 270-745-4417 to be tested at the WKU Psychology Training Clinic on campus. They do basic psychological testing for students at a discounted rate of $50.
Students can also seek counseling services from the Counseling Center. Please, click here to refer to the Counseling Center's website.
Students must provide disability related verification documentation substantiating the functional impact of the condition in order to receive the appropriate accommodations.
- We provide this Verification Form (PDF), to be completed by your care provider, which can be used as documentation. Students requesting housing accommodations are asked to complete the Verification Form
- Formal documentation on letterhead from your provider is another acceptable form of
documentation. This could be a letter written by your primary healthcare provider, on their letterhead,
that states your disability and what accommodations or services you require.
- Medical Documentation submitted can be a letter written from your primary healthcare provider OR the SARC Verification Form, but you DO NOT have to submit both. Other forms of documentation include a 504/IEP. However, we may request additional psycho-educational evaluations to help determine appropriate accommodations and services.
- This documentation is necessary to proceed with providing accommodations and services. Mail, fax, email, or bring the documentation to the SARC as soon as possible.
Note: Retrieving documentation is likely to warrant a visit to a health care provider. Complete this in a timely manner.
All students should refer to FERPA guidelines. Click here to view FERPA Guidelines. We cannot disclose student information to anyone other than the student, unless the
appropriate paperwork is on file. This is optional and is not required to receive services from the SARC.
If you would like to grant permission for the SARC to disclose information to a particular individual, you must stop by the SARC in DSU 1074 to complete the FERPA Permission Form. It must be completed in the presence of the SARC staff.
Alternatively, if you are not able to complete the FERPA Permission Form in the SARC, you can complete the form with the assistance of a notary and mail the notarized permission form to the SARC. For a copy of the FERPA Permission Form, please contact the SARC at 270-745-5004 or email@example.com.
As a WKU student, it is in your best interest to engage in an interactive process with the SARC to determine suitable courses of action. The interactive process is both deliberative and collaborative and is designed to endorse your disability and your request for services. Various factors are considered once services have been requested. Upon providing services, there will be responsibilities for both you and the SARC to fulfill. Refer to the Interactive Process for further details.
Meet with the SARC Staff
At least once a semester, contact the SARC to discuss the effectiveness of your services, accommodations, and/or modifications. Additionally, reach out to the SARC with any questions.
For example, as an underclassman, if your grades are not at their best when your 5th week course assessments come out, consider contacting the SARC Coordinator to review your accommodations and services. Additionally, you can also be preparing for your classes next semester, as well as the necessary accommodations. This will be the time to ask any questions or address any concerns you may have.
Connect with Faculty and Staff
WKU Faculty and Staff are valuable resources in any classroom dynamic, but especially yours. Their cooperation may be necessary for various reasons throughout your experience with the SARC. Foremost, you will be provided with a Faculty Notification Letter (FNL) for each of your classes, which you must then provide to your instructors and return a signed copy to the SARC.
Faculty and Staff can assist you by providing information about student activities, explaining the experience of studying abroad, vouching as a recommendation, and more. Get connected.
Frequently Asked Questions
If you have any additional questions, please refer to our frequently asked questions page.
The Director of the SARC has been designated to serve as the Student ADA Compliance Officer, and will oversee student ADA compliance efforts.
Mr. Robert Unseld, Jr.
Student ADA Compliance Officer
Refer to the Student Grievance Procedure for further details on this appellate process.