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Student FAQs


Registration Process

  1. To register with our office, you have to fill out the registration form. You can find this on the SARC website under Registration Process.
  2. Then, you have to submit documentation from a care provider stating the diagnosis/disability and the accommodation(s) they recommend you have.
  3. When all of that is submitted, your file will be sent to one of our coordinators to be reviewed.

Please note: If you are trying to get housing accommodations, you will also have to work with Housing and Residence Life (HRL) to secure your accommodations.

Click here for the SARC Registration Process.

You can submit your documentation by emailing it to sarc.connect@wku.edu, faxing it to us at 270-745-6289, or by dropping it off at the SARC office. Our office is located in Downing Student Union Room 1074.

Documentation can be submitted one of two ways.

First, you could provide documentation from your healthcare provider, such as a recent evaluation or letter on letterhead (no prescription pad notes accepted), stating your disability and recommendations for accommodation. Other, qualified professionals can also submit documentation.

Secondly, on our website, you can find the Verification form (PDF). A license care provider can complete this form. If you are applying for a housing exemption, we ask that you complete the Verification form.

Students may contact Dr. Rick Grieve at 270-745-4417 to be tested at the WKU Psychology Training Clinic on campus. They do basic psychological testing for students at a discounted rate of $50.

The Counseling and Testing Center at WKU also does a variety of testing for a one-time fee of $20.

Also, if you are a recipient of Vocational Rehabilitation (VR), contact the VR counselor for evaluation resources.

You have a few options. You can call and ask that they send to yourself or the SARC the appropriate documentation via mail, email, or fax. Similarly, you can send them the Verification form (PDF), and it can be returned to our office upon completion. Finally, we will gladly fax our Verification Form to your care provider. To do this you must provide us with the care providers name and fax number.

Students may contact Dr. Rick Grieve at 270-745-4417 to be tested at the WKU Psychology Training Clinic on campus. They do basic psychological testing for students at a discounted rate of $50.

The Counseling and Testing Center at WKU also does a variety of testing for a one-time fee of $20.

Also, if you are a recipient of Vocational Rehabilitation (VR), contact the VR counselor for evaluation resources.

If needed, they can complete our Verification form (PDF).

The completion of your file is dependent on how long it takes for us to recieve your documentation. After documentation is submitted, the process can take up to two weeks. The process can take longer if you submit everything at the beginning of the semester. 


Faculty Notification Letter (FNL)

A Faculty Notification Letter (FNL) is a list of classroom and testing accommodations a student needs during the semester.

For each class, the professor and student must sign the FNL. These letters do not go into effect until they are signed by all parties and returned to the SARC office. In lieu of a signature, the Faculty members can email the SARC from their WKU email stating that they have received the students FNL.

Click here for more information about completing your FNL.

If you are allotted academic accommodations when your case is processed, access to the Faculty Notification Letter (FNL) will be sent to your TopperMail. You should keep a copy of this document for use each semester. The link to the FNL document expires 30 days after the email is sent. If you need a new one, please contact the office immediately.

In lieu of a signature, the Faculty members can email the SARC from their WKU email stating that they have received the students FNL. You should carbon copy (cc) sarc.connect@wku.edu to the email.

Click here for more information about completing your FNL.

 

Academic Accommodations

No, you do not need to register for accommodations each semester. If you are allotted academic accommodations when your case is first completed, access to the Faculty Notification Letter (FNL) will be sent to your TopperMail. You should keep a copy of this document for use each semester. The link to the FNL document expires 30 days after the email is sent. If you need a new one, please contact the office immediately.

To change or add accommodations, you will have to contact the SARC office.

Email sarc.connect@wku.edu your name, student ID, and the accommodation you would like to add. After we receive the email, we will send your file to one of our coordinator’s and someone will contact you.

For assistance with determination, contact the SARC staff. Extension of due dates are determined on a case-by-case basis.

To get your texts in an alternative format, complete the form located on the Accommodations and Auxiliary Aids page

After entering the textbook information you need converted into a digital format, you must also send a copy of your receipt for all of the texts.

 

Our office does not provide tutoring services. However, there are various resources on campus. Refer to the Academic Assistance section on the SARC Student Resource page.

 

Housing Accommodations

Complete the SARC Registration process by sumbitting an online request and documentation for a licensed care provider. You will also need to make a request with Housing and Residence Life.
Complete the SARC Registration process by sumbitting an online request and documentation for a licensed care provider. You will also need to make a request with Housing and Residence Life.

Complete the SARC Registration process by sumbitting an online request and documentation for a licensed care provider. To file for an exemption, you will also need to apply on WKU Housing and Residence Life’s website.

Please note: If you are applying for a housing exemption, we ask that you complete the Verification form (PDF).

 

Testing in the SARC Office

Review the Testing Procedure on our website and then fill out the Student Testing Form 7 days prior to the exam date.

Schedule your exam at the same date and time your class is scheduled to take it. If an extended time accommodation interferes with your course schedule, we can schedule for another time. Please, notify the SARC and the faculty member after completing the Student Testing Form. Any other reasons for testing at a different time should be discussed with the faculty member of the SARC.

Click here for more information about SARC Testing Services.

If you requested to take an exam at the SARC office, report to our office in DSU 1074 at your scheduled date and time.

After the SARC office receives your testing request, we will email your professor the date and time that you put on your request. They will then send us all of the materials and information we need for your exam.

Remember to complete the Student Testing Form 7 days prior to the exam date. The SARC and faculty will need this time to coordinate the exam.

Click here for more information about SARC Testing Services.

 

Notetaking Services

The SARC registered students who have a note-taking accommodation on file may utilize recording devices, note-taker applications, or request a class Note Taker.

The student is responsible for working in partnership with Potential Classmates, Course Instructors, and/or the SARC to secure class notes.

Before you put in a note taker request through the SARC office, speak to your professors or peers about obtaining their notes/PowerPoints. If you cannot find a notetaker after this, please fill out notetaker request form.

Click here for more information about SARC Notetaking Services.

 

There are many assitive technology apps/programs that can assist you with notetaking. You can find a list of these programs on the Assistive Technology page located on the SARC website. If you have any questions regarding these apps/programs, please contact the SARC office. 

Click here to view the SARC's Assistive Technology page.

 

Parents or Guardians

We cannot discuss your file with your parents/family members until a FERPA form is signed in our office. This must be completed in the presence of a staff member at the SARC office.

Click here for more information about FERPA from the Registrar.

Yes. We send out general reminders, e.g. about finals week, about events we heard about, etc.

Click here to view the Parent Resource page.

 

Transportation Assistance

Please, contact Parking and Transportation. Their number is 270-745-5747.

 

Injury and Temporary Disability

Email your professors immediately to let them know you will be out. It may also help to let them know how long you will be out of class, your plan for any work missed, and if you have a medical excuse from a doctor.  

Students with an injury or short-term recovery may not need to register with the SARC. However, it is always best to call and talk to a staff member if you think you need accommodation.

For transportation assistance due to an injury, contact Parking and Transportation at 270-745-5747.

Contact WKU Registrar’s office, and they can provide further instruction on medical excuse and absenteeism.


 Accessibility Issue? If there is an accessibility concern of any kind, please contact the SARC, as well as the corresponding department.
If a push button for a door or an elevator is not working, or other physical obstructions occur, contact the Department of Facilities Management at 270-745-3253.
For assistance after hours with physical access, contact the WKU Police Department at 270-745-2548.

If there are concerns with technology accessibility, contact IT at 270-745-5004 and/or the SARC.

For services in the libraries, please visit https://www.wku.edu/library/services/access/accessibility/

Request an alternative format of any content on this site by contacting the SARC at 270-745-5004 or via email sarc.connect@wku.edu.

 

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 Last Modified 4/9/19