The Judicial Complaint Process
It is the position of The Office of Judicial Affairs that among the violations of misconduct considered to be of an especially serious nature are those that represent a threat to the safety and health of members of the University Community. These include but are not limited too, harassment, physical violence or threat of violence, non-consensual sexual contact, rape or any form of sexual violence.
To file a student complaint, you are encouraged to write up a description of the incident. Remember, the more details you can provide the better.
You are encouraged to contact The Office of Judicial Affairs to arrange a meeting with the Director to discuss the incident (431 Potter Hall, 270-745-5429).
Judicial Affairs will investigate all reported student sexual assaults or attempted assaults and, where appropriate, will hold individuals accountable for their actions according to the procedures outlined in the Student Code of Conduct.
Judicial Affairs will also investigate and adjudicate complaints which occur off-campus. In addition, Judicial Affairs may handle complaints that occur at university activities or events, such as study-abroad, semester at sea and any other school-sponsored trips.
- Once you file an incident report, we responsible for notifying the student or group of the charge, conducting a timely investigation, and determining if there is a potential violation of the Code of Student Conduct.
- The accused and the complainant are entitled to the same opportunities to discuss their involvement in the alleged incident with the Office of Judicial Affairs and his/her designee.
The Office of Judicial Affairs and his/her designee(s) will address any complaint in a confidential, supportive and timely manner. The Office of Judicial Affairs will oversee that fairness and due process is met while administering this process for both parties involved. All investigations will be conducted independently of one another.
- When you file an incident report, you will be asked to provide a statement of what you heard, or experienced. Witnesses may be requested to meet with us to provide witness statements. Remember that the person named has a right to see what you stated.
- Those cases which determine a violation of the Student Code of Conduct will be heard by the University Disciplinary Committee.
- The range of sanctions up to and including suspension or expulsion from the University are possible depending upon the preponderance of the evidence and individual circumstances.
- Both the complainant and the respondent shall be informed of the outcome of the judicial conference alleging a sexual assault or harassment.
- The Office of Judicial Affairs cannot ensure a complainant's confidentiality and that even if a complaint is withdrawn, the University may continue the investigation based on preponderance of evidence, although the University's ability to investigate and take action may be limited.
- Judicial Affairs handles complaints for and against WKU students and student groups, but not faculty or staff. Complaints against WKU faculty or staff members are addressed by The Title IX Coordinator, Huda Melky- Wetherby Administration Building, Room G33: 270-745-5121.
- Remember that sexual violence is a crime. Please consider reporting to WKU Police if the assault occurred on-campus or off-campus, or to the local police department or agency if the assault occurred off-campus. You may also discuss those options with us (see formal complaint link). However, there need not be a police report or complaint in order for Judicial Affairs to proceed with the university process.
Who to Contact
WKU Counseling and Testing Center: 745-3159
WKU Office of Judicial Affairs: 745-5429
WKU University Police: 745-2548
Hope Harbor: A Sexual Trauma Recovery Center: 782-5014 or 24 hour crisis line 270-846-1100 or 1-800-656-4673 (HOPE)
WKU Department of Human Resources: 270-745-5360
The Office of Equal Opportunity/ Affirmative Action: 270-745-5121
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