Skip to main content
Skip to main content

Student Financial Assistance

Satisfactory Academic Progress (SAP)

Online Counseling

Welcome to SAP Online Counseling, WKU's online SAP warning/probation counseling session. This session is for those students that have been placed on warning/probation with the Department of Student Financial Assistance. Typically, students are placed on warning/probation for financial aid purposes if they do not meet the minimum SAP Policy requirements or if they are admitted to the University on a warning/probationary status.

The complete Satisfactory Academic Policy (SAP) is available for your review at .

Students placed on warning/probation with the Department of Student Financial Assistance must complete this counseling session before any assistance for the warning/probationary period will be awarded. Please read the text below and answer the questions accurately at the end of the text. Once complete, hit the Submit button. If you answered the questions correctly, your counseling session will be submitted automatically to the Department of Student Financial Assistance. If the questions are not answered accurately, then you will be required to re-answer the questions correctly before the record will be submitted.

Summary of SAP Policy

Federal and state regulations require that students receiving assistance from financial aid programs must be monitored for Satisfactory Academic Progress. Satisfactory Academic Progress (SAP) includes qualitative progress (grade-point average) and quantitative progress (hours earned) toward degree completion. SAP is monitored at the end of each term for all students.
Monitoring is required for students who receive aid from any of the following programs:

  • Federal Pell Grants
  • Federal Supplemental Educational Opportunity Grant (FSEOG)
  • Federal and Institutional Work-Study
  • Federal Perkins Loans
  • Federal Subsidized and Unsubsidized Loans
  • Federal PLUS Loans
  • KHEAA College Access Program (CAP)

In order to maintain eligibility beyond the semester of warning/probation the following requirements must be met:

  • Satisfactory Academic Achievement (GPA): You must earn a minimum of 2.0 (3.0 for graduate students) GPA for the semester. 
  • Satisfactory Academic Progress (Hours Earned): You must earn 100% of the credit hours for which you were awarded financial aid for the semester. (Ex: if you receive aid for 6 hours, you must earn 6 hours or if you receive aid for 9 hours, you must earn 9 hours).
  • Academic Plan: Must adhere to the established Academic Plan


Students that withdraw from a course after receiving financial assistance may jeopardize their eligibility for future terms. It is recommended than any student on warning/probation check with the Department of Student Financial Assistance before dropping or auditing any course to determine if the change in enrollment could affect future eligibility. Also remember that audits, incompletes, and grades of "W" or "F" do not count as hours earned. In addition, a student on warning/probation must complete all courses listed as Incompletes (X) or In Progress (IP) for that semester before credit can be included in the number of hours earned for that term.

Students that fail all courses during a term in which financial aid was received may be required to return a portion of the funds. In addition, such students are denied eligibility for the next term unless an appeal is approved by the Department of Student Financial Assistance.

There are consequences when a student does not meet the terms of the warning/probation status. In the event a student is eligible to appeal, please note they are limited to 2 appeals per academic career (i.u. Undergraduate, Graduate). You will need to read the SAP Policy in its entirety at . 

Click next to answer the questions required to complete the online counseling session.


Note: documents in Portable Document Format (PDF) require Adobe Acrobat Reader 5.0 or higher to view,
download Adobe Acrobat Reader.

Note: documents in Excel format (XLS) require Microsoft Viewer,
download excel.

Note: documents in Word format (DOC) require Microsoft Viewer,
download word.

Note: documents in Powerpoint format (PPT) require Microsoft Viewer,
download powerpoint.

Note: documents in Quicktime Movie format [MOV] require Apple Quicktime,
download quicktime.

 Last Modified 9/25/14