Frequently Asked Questions - Group Travel
Payee name must be a full time employee responsible for the funds. A six digit index number and commodity code are required. The description should contain the following information: Group Travel Advance, the destination city, state/country, and the trip dates.
Two signatures are required, 1. (Recommended for payment by) is the person preparing the form or the recipient of the funds. 2. (Approved by) is the Dean, Director, or Department Head responsible for the index being used.
For international travel only - Include other funds being requested (ATM cash and/or Wire).
International Group Travel: Study Abroad Purchasing Card Guidelines - see Forms Purchasing - Procurement Card
A copy of the PNC Procard Report should be printed and included with the expense voucher documentation. The report can be found under Report Studio-Company Reports. Contact the Procard office if you need assistance with this report.
- Payment Authorization Form
- Estimated Group Travel Advance Request Form
- Group Travel Roster Form
The purchasing card is the first method of payment for all travel-related transactions. see Purchasing - Procurement Card - Guidelines.