Western Kentucky University

Guide to Working on Campus

Finding a job is not an easy task, even if you are looking for a job on campus. To make things easier we have put together a "working on campus" guide. Before we get to the steps, there are some things of which you should be aware.

  • Become familiar with the phone number (270.745.2755) and location (317 Potter Hall) of the Student Financial Assistance Office - this office is responsible for determining your eligibility to work on campus (Building 38 on the Campus Map).
  • Become familiar with the phone number (270.745.3095) and location (DSU 2001) of the Center for Career and Professional Development - this office can help you prepare your credentials and get ready to interview with employers (Building 26 on the Campus Map).
  • As you begin the process of applying for jobs, you will need to know your social security number, local and permanent addresses and other identification and contact information.

There are three main steps to working on campus.

Step 1 - Know the requirements!
There are several requirements to work on campus.

  • A current, complete Free Application for Federal Student Aid (FAFSA) must be on file with Student Financial Assistance. The FAFSA is available in print in the Student Financial Assistance office or on-line at the FAFSA website (http://www.fafsa.ed.gov/).
  • Enrollment requirements: According to the Student Financial Assistance website, "During the academic year, a student must be enrolled at least part-time (Undergraduate = 6 credit hours; Graduate = 5 credit hours) to be eligible to work." This is just a small part of the eligibility requirements for more information visit the Student Financial Assistance website.
  • A student must continue to make satisfactory academic progress toward a degree to remain eligible to work on campus.
  • Requirements for U.S. Citizen
  • Requirements for International Student 

Step 2 - Find A Job
Obviously, once you have a FAFSA on file for the current academic year, you need to find out what jobs are available on campus.

  • To find available positions on campus, visit the Student Financial Assistance Current Job Vacancies website or view current vacancies within the job binders in their office.
  • Talk with individuals that you might know in the various offices/departments on campus to find out about current or upcoming student employee vacancies.
  • Once you have identified an on-campus job that interests you, you will need to follow the directions on the job vacancy announcement (Student Financial Assistance Job Vacancy website or Job Vacancy Binders) to arrange an interview or apply for the job.
  • Stop by or call the Center for Career and Professional Development office (DSU 2001, 270.745.3095), or logon to our website for help with preparing your Resume and Cover Letter, and receiving advice on Interviewing - being fully prepared and providing these documents to an on-campus employer, whether required or not, highlights your skills, shows your interest in the position, and can give you a competitive advantage.

Step 3 - Paperwork, Paperwork, Paperwork
Working on campus is like working anywhere else in these great United States and that means filling out forms and paying taxes. You will be asked to provide documentation to establish your identity (e.g. driver's license, social security card) and to complete various forms for tax and other work-related purposes.

  • Student Financial Assistance has links to tax and I-9 forms available on their website.
  • You will be required to complete paperwork for a "background check" and the check be completed before you may begin work on campus.
  • In many offices/departments, you will also be asked to complete "confidentiality" forms.

Good Luck with Your On-Campus Job Search, and Remember to Visit the Center for Career and Professional Development for Help with Finding Career-Related Jobs Off Campus!

 Last Modified 4/1/14