Billings & Receivables - Frequently Asked Questions
Western Kentucky University offers payment plans to students through its partnership with Tuition Management Systems (TMS). For the Fall and Spring semesters, we offer the following plans:
5-pay - Payments due June 1, July 1, August 1, September 1, and October 1
4-pay - Payments due July 1, August 1, September 1, and October 1
3-pay - Payments due August 1, September 1, and October 1
2-pay - Payments due September 1 and October 1
5-pay - Payments due November 1, December 1, January 1, February 1, and March 1
4-pay - Payments due December 1, January 1, February 1 and March 1.
3-pay - Payments due January 1, February 1 and March 1.
2-pay - Payments due February 1 and March 1.
Each payment plan is available for a non-refundable $45 enrollment fee and includes personal account service, automated account information 24 hours a day, and access to your account through their web site at https://wku.afford.com. Visit Tuition Management Systems online or call 800-722-4867 for more information on payment options. Failure to remit payment to TMS by the due date specified in your payment agreement may result in a late payment fee assessed by TMS. If you need additional assistance or wish to contact the University about these matters, please contact the WKU Billings and Receivables Office at (270) 745-6381.
Because of high service and processing costs, the Billings and Receivables Office does not accept credit/debit cards as a method to pay student account charges such as tuition, fees, room and board. We believe the savings realized by the University can be better utilized for academic endeavors. Credit/debit cards will continue to be accepted at campus locations other than the Billings and Receivables Office.
We partner with Tuition Management Systems (TMS) to allow students to pay their bill via Visa, MasterCard, Discover or American Express credit/debit card. TMS does charge a convenience fee which equals 2.75% of the amount of the payment.
To make a credit/debit card payment online, visit Tuition Management Systems and select "Make a One-Time Payment". You will be prompted to enter your WKU ID number, not your social security number.
You can also make a credit card payment by calling TMS at 800-722-4867. (Note: At the menu, please press 3 to make a one-time payment.)
in Potter Hall. You can also print an account summary from TopNet.
TopNet provides students the opportunity to view a "summary of charges and payments" and to pay tuition and fees with a Visa, MasterCard, Discover or American Express credit/debit card with a convenience fee through Tuition Management Systems via the following steps.
1. Access TopNet
2. Select TopNet Login.
3. At the User Login Screen, enter your WKU ID number and your 6 digit PIN or Net ID and Password. Click on "Login".
4. Click on "Continue Login".
5. From the WKU TopNet screen, click on "Student Services".
6. Click on "Pay Tuition and Fees".
7. Click on the payment method desired.
8. Click on "Term". Your tuition and fee charges for the term will be displayed.
9. Follow the prompts provided to make payment.
10. Once payment has been made, you will receive a confirmation number.
Endorse the check and include your WKU ID number. Bring the check to the Office of Student Financial Assistance or mail to:
Western Kentucky University
Office of Student Financial Assistance, Potter Hall
1906 College Heights Blvd #11018
Bowling Green, KY 42101-1018Please allow at least two (2) weeks for processing and recording.
An obligation is a hold that is placed on your account for any past due amounts. Any account not paid in full by the payment due date indicated on the statement is considered past due. An obligation will prevent you from receiving or having access to your academic records (transcripts), diploma, and will prevent your future registration. It can also hold up your financial aid. If you dispute a charge you must clear it with the appropriate department.
You may make a payment by check or cash. Do not deposit cash in the drop box; please pay at the Billings Office. Checks are okay for the drop box. For the quickest removal of an obligation, go to the Billings Office and make a payment directly. If the Billings Office is closed, you can pay on TopNet. A process runs nightly that removes hold flags for the Billings Office when the obligation is paid.
special payment agreement.
Included within the tuition rate for the 2014-15 academic year is a Student Athletic Fee of $212, a Student Centers Fee of $60, and a Dero Downing Student Union Renovation Fee of $70. The fees are prorated to part-time undergraduate and graduate students on a per hour basis. These fees do not apply to the Distance Learning rates.
Included within the tuition rate for the 2015-16, 2016-17, 2017-18, and 2018-19 academic years is a Student Athletic Fee of $218, a Student Centers Fee of $62, a Dero Downing Student Union Renovation Fee of $70, and a Creason Parking Structure Fee of $30 per semester. The fees are prorated to part-time undergraduate and graduate students on a per hour basis. These fees do not apply to the Distance Learning rates.